Share Event Titles Without the Rest of the Details
Free/busy only hides too much once you are juggling several client tenants: a plain "(busy)" block does not tell you which client it belongs to, so you end up opening the source calendar just to check before you book around it. All details reveals too much the other way, carrying notes, attendees and meeting links across an organisation boundary they were never meant to cross. Titles only sits between the two: the copy carries what it is, not what was said about it.
Three levels, not two
Every connection's What to share setting now has three options:
- Free/busy only - a plain block, titled "(busy)", with no indication of what it is.
- Titles only - the real event title and its time, nothing else.
- All details - the title, time, description, location, attendees and any meeting link.
What crosses, and what doesn't
A Titles only copy carries the event's title, its start and end time, and whether it runs all day. It strips the description, the location, every attendee and any conferencing link (a Zoom or Teams link included) before it ever reaches the other calendar. Whoever looks at that calendar can see "Acme Corp - kickoff" and plan around it; they cannot see who else is on the call, where it is, or what it is actually about.
Where this earns its place
A consultant with several client tenants synced into one personal view does not want every block reading "(busy)" - that tells you only that you are unavailable, not why, and a glance at your week stops being useful for deciding what to reschedule. It also does not want full details flowing between two client organisations that have nothing to do with each other. Titles only gives you the one thing you actually needed: which client, or which commitment, a given block belongs to.
Setting it up
- Click Add connection, or open an existing connection to edit it.
- Pick the Source calendar and Target calendar.
- Under What to share, choose Titles only.
- Save, and let the first sync reconcile.
This is a per-connection, per-direction choice, so a client calendar synced into your personal one can carry titles while your personal calendar synced back into that client's only shows free/busy, or nothing at all. It is also one of the three choices offered by Connect several when you are setting up more than one pair at a time.
The result
Your week reads like your week, with enough context to plan around it, and the private detail of every meeting stays exactly where it started.